Do you have what it takes to be a good manager of companies?
To know the answer, it takes more than a guess. Understanding the concept, professional training and the day to day of the administrator is the first step to be able to occupy this valued position.
In this article, we will advance the theme and present a complete guide, focusing on the characteristics, requirements, competencies and skills needed to be among successful managers.
And we will also inform you about the main courses and specializations for the business administrator.
So, be sure to follow this guide to the end, giving it the following topics:
- What does it mean to be a business administrator?
- How is the routine of a business administrator?
- What is Business Administration?
- What does it take to be a good administrator?
- 13 reasons to hire an administrator for your business
- Types of specializations for company administrators
- Extension courses
- Distance Learning Courses.
What does it mean to be a business administrator?
A business administrator is a professional responsible for decision making and driving strategies in the corporate environment.
Through it, planning, organization and execution actions take place in the most varied areas of the business, including the management of financial, technological, human and material resources.
Although many people consider the administrator to be the owner of the company, this relationship is not entirely correct.
He can be among the partners or lead a business as an individual entrepreneur. However, he can also be a professional hired to exercise the activity of the administrator.
Its possibilities of action range from public to private companies, entities with or without profit and representatives of the third sector.
Anyway, where there is a need for a professional to manage the activity, there is a demand for a business administrator.
It is also worth saying that, depending on the size of the company, it is natural that it has more than one manager in its staff.
After all, there are advantages to the business of appointing a person to manage each of its strategic areas, such as marketing, sales, finance, logistics, human resources, among others.
Being an administrator, therefore, is to assume the commitment to act on a daily basis so that the company reaches its objectives, making efforts of productivity, efficiency and profitability.
How is the routine of a business administrator?
That idea of an executive locked in his office, with stacks of papers on his desk, all the time on the phone, is not the most honest version of an administrator’s routine.
Although we see this scenario represented in dramaturgy and cinema a lot, a good business administrator needs to circulate through the business.
It is true that much of the time he is really focused on the challenges of the business, setting goals, planning strategies and organizing actions.
But his success on the job depends on moving through the different areas of the company, talking to managers, supervisors and other employees.
Feedback, in fact, is a powerful weapon for qualifying your actions on a daily basis.
The same goes for the company’s other partners, such as customers, suppliers and even competitors.
It is imperative that the administrator is open to talking and listening, which does not match that figure of the professional imprisoned in his office.
From there, your activities are determined by the level you occupy in the company, which can be:
- Operational level: focuses on the short term, putting the previously defined actions into practice, and the administrator is responsible for their management and control. It is what predominates in your routine
- Tactical level: with a medium-term vision, plans and defines actions to meet the objectives set for the business in that period of time. It is up to the administrator to establish specific goals for each area of the company to contribute to its achievement
- Strategic level: here, your actions are focused on the long term, demanding more complex decision-making, since they define the direction of the company. In general, it is up to the administrator to carry out studies, research and organize information to establish the most appropriate strategies for the proposed objectives
What is Business Administration?
We talked in the previous topics about the concept of administrator and his duties, but what is business management, in fact? It is not difficult to understand.
We are talking about managing a business, about the strategies and actions proposed to guide you towards your goals.
In a traditional, for-profit company, for example, its administration consists of organizing processes and managing resources in order to avoid unnecessary expenses, increase productivity and enhance gains.
The importance of business administration appears in the achievement of short, medium and long term goals.
It means saying that even small day-to-day achievements, such as paying bills on time, depending on administrative effort.
The same applies to bigger challenges, like launching a new product, service or brand. Also to take out loans, open a branch or close a unit.
Correct management leads the company to a scenario of sustainable growth and longevity, but not without acting in crisis management, fighting risks and minimizing losses.
Although many of the concepts related to business administration are modern, their origin is quite old.
Administrative practices were recorded thousands of years before Christ, but it was after the Industrial Revolution, in the 20th century, that companies awoke to the need for organized management and guided by goals.
Jules Henri Fayol is the founder of classical management theory, defining in 1916 the basic functions of the administrator: planning, organizing, coordinating, commanding and controlling.
More recently, its main exponent was Peter Drucker, considered as “father of modern administration ”.
He passed away in 2005, but his extensive list of publications should continue to contribute to better business management for many years.
What does it take to be a good administrator?
Now let’s talk about characteristics that are essential for a good business administrator.
The list brings skills that prove to be fundamental in everyday life so that the professional can fulfill the basic functions expected of him.
As we have seen, one of the duties of the administrator is to organize actions and processes in the company so that it remains active, towards its objectives.
But how could he promote such again to the business if he does not have this skill on an individual level?
The organization appears on different fronts. She is in the work environment, at a desk without the accumulation of papers and other obstacles that hinder her performance.
Also in time management, which requires knowing how to set priorities and meet the commitments on your agenda, without prejudice to any of your tasks.
It goes through a lot of technology since today tools are available on the computer or smartphone that allow organizing information and managing with a focus on results.
It is undeniable that an administrator has influence over others, since he is responsible, for example, to coordinate, command and control.
But the secret of a good professional lies in the way he does it.
First of all, the manager needs to behave like a leader. He must accept the fact that he serves as an inspiration to other employees and contributes to making them feel motivated to work for the company.
Above all, he needs to lead by example and be a positive reference, earning the respect and admiration of others.
Here is another very important competence for a good business administrator.
To command the actions that the business needs, it has to be present and be effective in communication with employees, whether in feedback, meetings or lectures.
It is necessary that you demonstrate a positive attitude, presenting your ideas clearly, knowing how to recognize efforts, delegate tasks and have the ability to make yourself understood.
Always remembering that communication is not just about talking, but giving your team a voice.
Creativity and innovation
Creativity and innovation are two distinct skills, but they complement each other with total harmony.
These are highly valued behaviors, especially given the high competitiveness in the current market.
As just being one more in the crowd does little to help companies in terms of growth and profitability, we must propose new solutions for old problems.
All kinds of improvements in internal processes, for example, already contribute a lot to bring the business closer to its objectives.
And it is the administrator who most expects this stance.
When you become a business administrator, you will see in practice that not everything is just flowers in your routine.
Stress is a real enemy and crises can be triggered by being demanded by conflicts of different origins, as well as in making quick or even difficult decisions.
But even in these more complicated moments, what differentiates a good administrator is the control of emotions. It is the fact of knowing how to channel the energies to revert to productive and positive behaviors.
You can’t lose control, whether with a collaborator, colleague, customer or anyone else.
Practicing mindfulness and achieving mindfulness is a way to remain calm in the face of challenges.
It is nothing new for anyone that an administrator plays a fundamental role for the company.
When there is a big project ahead or even challenging adversity, everyone turns their attention to it.
In that role, what is your reaction? To discredit your own abilities? Not feeling able to do the job?
If you go that route, you don’t have what it takes to be a successful administrator.
It is not about being proud and not listening to the opinions of others. But it is important to believe that you arrived at the post because you prepared for it and, therefore, have real conditions to be the manager that the company needs.
Since there is no way to transfer your responsibility, let it be assumed with conviction and confidence.
To end our relationship, let’s talk about flexibility.
In the company environment, it means understanding and accepting that not everything happens as expected.
Your planning may have been very well prepared, but there are factors that require a review of certain points along the way.
It is, therefore, necessary to be prepared to make adjustments and, if necessary, to recognize failures.
When the results are not close to what is desired, everyone expects an action from the administrator, which may even be to keep the navigation in the same direction but not before considering the impacts of a change.
The importance of education to become a good administrator
It is not mandatory to graduate in business administration to be a good manager. There are several cases of people who have no formal education but have always had a knack for doing business.
But it is clear that this training will give the tools for the student to make the best choices and have the necessary global vision when facing his professional challenge.
In an increasingly competitive market, you cannot rely solely on vocation.
So, the academic trajectory can start with a good business administration course.
However, be careful when choosing the institution, as there are a multitude of them offering this degree and differentiation is vital for you to arrive in a selection process and stand out.
Look for institutions that have good credibility in the market, outstanding faculty and the possibility of internationalization.
Taking a course period in another country will bring attributes and lessons that will be used not only in your professional career but also in life. Learning new cultures, living with the different, knowing how to “get by”.
Types of specializations for company administrators
As we have seen so far, a good administrator cannot be limited to graduation.
To grow in your career and increase your pay, it is essential to continue studying.
But what kind of course to take?
To help you with this decision, we have separated information on the main specialization modalities.
Post-graduation is a specialization course in a specific area of business administration.
It represents the opportunity for the professional to move from generalist to specialist. It is an interesting strategy to progress within the company or even put yourself back on the market.
Among the main specializations currently on the rise are: people management, business communication, business management, public administration, strategic management, small businesses, big data, the internet of things, industry 4.0, finance and marketing.
Acronym for Master of Business Administration, the MBA is a type of lato sensu specialization, aimed at executives and project managers.
It is a good option for those looking to grow in their careers and prepare to occupy a leadership position in a company. However, it is not suitable for recent graduates.
MBA training is primarily practical, bringing to the classroom the analysis of real cases from the business world.
Business management, big data, finance, business intelligence, entrepreneurship, compliance and information technology are interesting topics for the continuity of studies in administration.
If the MBA is aimed at those who want to be a leader, the post-MBA is the right option for those who already occupy this position.
It is an opportunity for improvement, updating and professional evolution for executives who want to improve their educational development plan (PDE).
Classes are usually marked by seminars and thematic networks for collective discussions, stimulating the exchange of ideas.
Administrators who already have an MBA, master’s or doctorate are the target audience for this qualification.
A master’s degree, in turn, adds skills to the professional who wants an academic bias for his career.
That is, if you are considering teaching classes to pass on the knowledge acquired throughout your experiences, this is the option you should invest in.
For example, if you have the goal of becoming a professor in an undergraduate course in Business Administration, everything starts with the master’s degree.
He focuses on academic research on a given subject, with a primarily theoretical approach and little practical.
There is also the so-called professional master, with a focus on corporate performance and whose proposal is to train masters capable of understanding and carrying out advanced processes in the business sphere.
This is an interesting option for those who want to integrate theory, practical applicability, knowledge and excellence.
Want a tip? See on the FIA website everything about this formation.
An extension course is sometimes mistakenly compared to a graduate degree.
It turns out that many of them are open even to students not yet graduated.
These are faster training, whose objective is to add competences valid for the professional career.
In the case of the administrator, it is worth looking carefully at qualifications in marketing, economics, accounting, business plan, project management, human resources, among others.
Distance Learning Courses
Finally, distance courses (EAD) represent a great opportunity to keep up to date and keep up with trends even when there seems to be no time to study.
Without having to leave home, you can improve your skills in very short qualifications – some with as little as four hours/class.
They are recommended for those seeking very specific and in-depth knowledge.
In this article, you had a complete overview of a career as a business administrator.
You understood the concept, what it does, what your routine is like and the main skills and competencies you want to be a good manager.
He also saw options for his qualification and professional updating.
Investing in continuing education is a commitment of everyone who chooses this career.